4- 6 Weeks Before Meeting Launch

If you have a large group of interested employees who want to get a local At Work meeting started in your area – starting an At Work meeting is right for you.   The minimum number of participants is:  20 for an 18 week series

Contact your Weight Watchers Corporate Account Manager (CAM) at 1.800.8AT.WORK (1.800.828.9675).  Identify yourself as an employee with the Cleveland Clinic.  The WW CAM will make sure there are available WW Leaders in your area and provide you with materials to invite employees to participate.

Use the RSVP Sign-Up Sheet  (Attached) to gather interested employee contact information.

• When interested individuals are identified, record their names and contact information on RSVP Sign-Up Sheet.
• Once you have a minimum of 20 for the 18 week series submit the RSVP sign up sheet to your CAM to schedule your information meeting.

Talk to your CAM about Leader availability. Then determine the time, date and location for the Information meeting based on leader availability. Your CAM will then confirm when there is a local WW Leader for your meeting.  Reserve a room for the meeting.

  3 Weeks Before Meeting Launch

Insert time, date and Information Meeting room location on template provided by your CAM and post in a high traffic area 

Spread the word to your co-workers.  Word of mouth is one of the best ways to promote the meetings.

Double check to be sure your meeting room is large enough to accommodate the number of interested employees for the Information Meeting.

If possible, arrange for a targeted e-mail to be sent to all employees at your location.

  2 Weeks Before Meeting Launch

Post marketing materials flyers, posters, etc….in approved areas of your building. Send email out letting employees know they can begin registering for the meeting ONE week before the start date.  They should attend the open house/information meeting to get more information.

Reconfirm the details (i.e. room reservations, times of meetings, etc.) with your CAM and/or WW Leader.

Contact security to ensure that your WW Leader will have access to the building – and that the building will be open. 

  1 Week Before Meeting Launch – Information Meeting/Open House

Make arrangements to meet the WW Leader and escort into the building. 

After the Information Meeting or Open House, the Cleveland Clinic toll free number 1-866-614-9130 will be open to accept registrations.

All EHP employees MUST complete the application in order to register for the program.  The website for the electronic application is: https://www.clevelandclinicwwapp.com/. 

Once the application is complete, the employee will receive a reference number.  The employee will then call 1-866-614-9130 and provide their application reference number to complete registration for the meeting series. 

During the week, send reminder emails to anyone that has not yet registered.  A minimum of 20 employees must register for the series before the meeting can open.