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Downloading Citations from Ovid or PubMed into Reference Manager 10

Direct Export from Ovid

Prerequisites: Reference Manager must be already be installed and the library/file to which you are importing must already be created. It is not possible to create a new library/file "on the fly." The Direct Export format is compatible with Reference Manager version 7 or higher.

• Run your search in the selected Ovid database.
• Scroll down to browse through the first ten results. Click on Next Results to continue browsing.
• Select the result(s) to export by clicking in the box(es) to the left of the reference(s).
• Scroll down to the Results Manager menu at the bottom of the reference display.
• Under Results, choose Selected Results.
• Under Fields, choose Complete Reference.
• Under Result Format, choose Direct Export. Do NOT check Include Search History.
• Under Action, click on Save.
• Choose Direct Export results. Click 'Continue.'

Your Reference Manager software will automatically open and prompt you to select a library/file into which the references will be imported, and in some cases, an import filter. When the appropriate choices have been made, the software imports them with no further intervention. This only works if the library/file to which you are importing has already been created. When you close the library window, the revised library will be saved.

Importing Citations from Ovid into Reference Manager 10 (NOT Direct Export)

• Run your search in the selected Ovid database.
• Scroll down to browse through the first ten references. Click on Next Citations to continue browsing.
• Select the reference(s) to export by clicking in the box(es) to the left of the reference(s).
• Scroll down to the Results Manager menu at the bottom of the reference display.
• Under Results, choose Selected Results.
• Under Fields, choose Complete Reference.
• Under Result Format select Reprint/Medlars.
• Under Action, click on Save.
• Pick Windows style linefeeds.
• Click Continue. Save file to disk (be sure to remember the directory)
• Give your file a name and select Text document.
• Open Reference Manager.
• Select Import Text File from the References Pull Down Menu
• Select Ovid Online as your filter.
• Find your file.
• Click Import.
• Close the library to save the imported references

Downloading Pubmed Citations

• Perform a PubMed search.
• Adjust the Show pull down menu to accommodate the number of 'items' in your search results.
• Click in the box to the left of each item to be saved.
• Pull down the menu to the right of the Display button and select MEDLINE.
• Click on Display.
• Click on Text.
• Click on File from the drop-down menu beside the SEND TO button. This opens a 'File Download' menu.
• Select Save As, name the file, ending with the .txt extension.
• Save file to disk (be sure to remember the directory)
• Give your file a name and select Text document

To import saved PubMed references into Reference Manager:

• Open or create the library into which the references are to be imported.
• From the tool bar select References, click on Import Text File.
• Select your saved PubMed text file.
• Click on Options, and select PubMed (NLM).
• Select a Duplicates option.
• Click on Import button.
• Close the library to save the imported references.

Call the library,(216) 444-5697, for assistance with Reference Manager. See also the Reference Manager Technical Support page http://www.refman.com/support/rmsupport.asp#general.
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Cleveland Clinic Alumni Library | 9500 Euclid Ave, NA30 | Cleveland, OH 44195 Phone: (216) 444-5697 | Fax: (216) 444-0271 | Email: library@ccf.org

Last updated: February 11, 2008 | CCF library staff