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Downloading Citations into EndNote from Ovid or PubMed

Direct Export from Ovid

Prerequisites: EndNote must be already be installed and the library/file to which you are importing must already be created. It is not possible to create a new library/file "on the fly."

• Run your search in the selected Ovid database.
• Scroll down to browse through the first ten results. Click on Next Results to continue browsing.
• Select the result(s) to export by clicking in the box(es) to the left of the reference(s).
• Scroll down to the Results Manager menu at the bottom of the reference display.
• Under Results, choose Selected Results.
• Under Fields, choose Complete Reference.
• Under Result Format, choose Direct Export. Do NOT check Include Search History.
• Under Action, click on Save.
• Choose Direct Export results. Click 'Continue.'

Your EndNote software will automatically open and prompt you to select a library/file into which the references will be imported, and in some cases, an import filter. When the appropriate choices have been made, the software imports them with no further intervention. This only works if the library/file to which you are importing has already been created. When you close the library window, the revised library will be saved.

Importing Citations from Ovid (NOT Direct Export)

Prerequisites: EndNote must be already be installed and the library/file to which you are importing must already be created. It is not possible to create a new library/file "on the fly."

• Run your search in the selected Ovid database.
• Scroll down to browse through the first ten references. Click on Next Results to continue browsing.
• Select the reference(s) to export by clicking in the box(es) to the left of the reference(s).
• Scroll down to the Results Manager menu at the bottom of the reference display.
• Under Result, choose Selected Results.
• Under Fields, choose Complete Reference. Do not choose include Search History
• Under Result Format, select Reprint/Medlars.
• Under Action, click on Save.
• Pick Windows style linefeeds.
• Click Continue.
• Save file to disk (be sure to remember the directory)
• Give your file a name and select Text document.
• In EndNote, open the library into which the references are to be imported.
• Click on File, and select Import.
• Check that Import Option, has MEDLINE (Ovid) selected.
• Click on Choose File and select the saved text file.
• Select a Duplicates option.
• Click on Import button.
• Close the library to save the imported references.

Downloading PubMed Citations

• Perform a PubMed search.
• Adjust the Show under Display pull down menu to accommodate the number of 'items' in your search results.
• Click in the box to the left of each item to be saved.
• Pull down the menu to the right of the Display button and select MEDLINE.
• Click on Display.
• Click on Text.
• Click on File from the drop-down menu beside the SEND TO button. This opens a 'File Download' menu.
• Select Save As, name the file, ending with the .txt extension.
• Save file to disk (be sure to remember the directory)
• Give your file a name and select Text document.
• In EndNote, open the library into which the references are to be imported.
• Click on File, and select Import.
• Check that Import Option, has PubMed (NLM) selected.
• Click on Choose File and select the saved PubMed text file.
• Select a Duplicates option.
• Click on Import button.
• Close the library to save the imported references.

Call the library at 216-444-5697, for further assistance with EndNote. Also see the EndNote Support and Technical Services at http://www.endnote.com/support/ensupport.asp. Includes Frequently Asked Questions (FAQs), offers downloadable files with updates, and information on how to subscribe to discussion lists and more.

Cleveland Clinic Alumni Library | 9500 Euclid Ave, NA30 | Cleveland, OH 44195 Phone: (216) 444-5697 | Fax: (216) 444-0271 | Email: library@ccf.org

Last updated: February 11, 2008 | CCF library staff