Science Internship Program
Frequently Asked Questions
(See also the IRB (Institutional Review Board) FAQs, for questions about student projects.)
Questions for Students
Questions for Parents
Questions for Mentors
What is the Office of Civic Education Initiatives?
The Clinic's Office of Civic Education Initiatives was established to fulfill the Cleveland Clinic's commitment to promote education throughout the Northeast Ohio region. In partnership with area schools, local businesses, and fellow nonprofit organizations, the Office creates innovative programs designed to enhance children's learning in the areas of math, science, health and wellness, the arts, and innovation. Programs include summer science and nursing internships, an interdisciplinary program for art and science and several health education programs for elementary school students, including Spotlight on Learning, which incorporates health education with theatre.
What is the purpose of the Summer Internship Program?
The Summer Internship Program is an intensive nine (9)-week, paid internship that provides top science students throughout Northeast Ohio region with the opportunity to work and learn alongside world-renowned physicians, researchers and other healthcare professionals in a variety of fields from Cleveland Clinic. The program seeks to inspire students to not only embrace science and math as keys to success, but to also encourage them to continue scientific studies throughout their academic careers and the rest of their lives.
The goals of the program include:
What are the eligibility criteria for the program?
Please see our Eligibility section for more information.
How do I apply?
The application for the Summer Internship Program is located under the Internships Program menu button on the home page for the Office of Civic Education Initiatives. Click here to go to the start of the application form.
When is the application deadline?
The deadline to submit an application for the 2011 summer session is 4:30 PM, Friday, February 4, 2011. NO APPLICATIONS OR SUPPORT DOCUMENTATION WILL BE ACCEPTED AFTER THAT DATE.
What is the application process?
Interested students must submit an on-line application along with requested support documentation by February 4, 2011. Applicants with completed applications will be scheduled for a personal interview. For a student to be considered for admission to the program, their application & essay must be completed and submitted on line by the stated deadline. Required forms must be completed in their entirety and received in the Office of Civic Education Initiatives (OCEI) by the stated deadline. Four original school transcripts, recommendation forms and three copies must be placed flat and unfolded in 9"x12" sealed envelopes with the names of the student and the person providing the transcript or recommendation written across the sealed flap on the back of the envelope to be accepted. The envelope contents must be printed on the front of the envelope. If one or more of these items are not received in sealed envelopes with the correct number of copies and signatures the application will not be processed. All requested forms, support documentation and envelopes containing these items must be mailed together as one complete packet. Place all items (in their sealed envelopes) flat and unfolded in either a 10"x13" or 12.5"x15" sealed envelope with the student's name in the return address and the name of the internship program they are applying for. PLEASE DO NOT PUT PARENT/GUARDIAN NAMES IN THE RETURN ADDRESS. Packets must be received in the Office of Civic Education Initiatives by the stated deadline. NO APPLICATIONS OR SUPPORT DOCUMENTATION WILL BE ACCEPTED AFTER THAT DATE. Partial or incomplete applications will not be processed.
Is the science portfolio/project required as part of the application packet?
No. The science portfolio/project is optional.
When will students find out if they were selected for the program?
All students submitting an application will be notified via U.S. mail regarding their status in mid to late spring of 2011.
When does the program start and end?
The program begins on Monday, June 6, 2011, runs for nine (9) consecutive weeks, and ends on Friday August 5, 2011.
How many days and hours a week are required?
This is an intense summer program. Participants are required to work Monday through Friday, 40 hours each week for each of the nine (9) weeks of the program.
What are the daily hours the student is required to work? Will there be any overtime hours?
Students will work full time from 8 AM to 5 PM, Monday - Friday, with one hour for lunch. Students in the Science Internship Program for Nursing can include weekends at the discretion or scheduling of their mentor since weekends may be involved in some clinical areas.
Students are not permitted to work overtime.
What is the pay rate for the program?
Participants are paid $7.75 an hour.
How often are the participants paid?
Participants are paid every two weeks.
How is my time recorded?
Cleveland Clinic uses a time tracking system called KRONOS. Students must use their ID badge to swipe in and out every day to accurately record their work hours in the system.
Students are not to swipe in no earlier than seven (7) minutes before their official start time.
Students who arrive earlier will need to wait to swipe in.
Students are not to swipe out any later than seven (7) minutes past their official end time.
Failure to swipe in and/or out correctly will result in nonpayment for the time in question.
Are there related events or activities with required attendance?
Students selected to participate in the summer program are also required to:
Is lunch provided?
Lunch is not provided. It is the responsibility of the student.
Is transportation provided?
Transportation to and from your worksite and to workshops at other Clinic locations is not provided. It is the responsibility of the student. However, for select activities that are considered part of the curriculum Cleveland Clinic reserves the right to provide and require the use of the provided transportation. Parents/Guardians, students and mentors will be notified of such arrangements as appropriate.
Are the participants allowed time away during the summer?
The program is an intense, one-of-a-kind opportunity designed to provide a unique learning experience. Students accepted into the program are expected to commit to the full nine (9) weeks of the program and are expected to attend each day.
Do the participants have to work on July 4th?
July 4th is a recognized holiday at Cleveland Clinic. Cleveland Clinic is closed on July 4th or a designated day if July 4th falls on a weekend. You will be advised of the appropriate day and action to take.
What if a student becomes ill?
In the event the student becomes ill, injured or otherwise impaired, the student shall immediately notify the Office of Civic Education Initiatives to assess continuation in the program.
Can a student participate in a sports/band/cheerleader camp or other activity this summer?
This is an intense nine (9) week summer program. Students accepted into the program are expected to commit to the full nine (9) weeks of the program. They are expected to attend each day.
Can I choose the Cleveland Clinic facility I will be assigned to?
Every effort will be made to place students according to their geographic preference indicated on their application. Final assignment will be made by the selection team.
Can I choose the lab or department I will be assigned to?
Every effort will be made to place students according to their areas of interest as stated on their application. Final assignments will be made by the selection team based on available mentors and the research topics.
Is there a dress code for the summer program?
All Cleveland Clinic employees are required to follow the dress code policy. Participants of the program must adhere to the Cleveland Clinic Personal Appearance policy. A copy of the policy will be provided upon acceptance into the program.
Failure to adhere to the dress code will result in termination from the program.
What will students be doing during their summer internship placement?
Job responsibilities will vary by placement. Below is a generic job description for all Science Internship Program for Nursing students.
Under the close direction of their assigned Cleveland Clinic nurse mentor, student responsibilities could include the following:
Clinical Nursing Environment
Nursing Internship participants will also be expected to comply with the following:
Does it cost anything for my child to participate in this program?
There is no cost or tuition for your child to participate in this program. Personal expenses such as lunch and transportation are the responsibility of the participant and their family.
Will my child be provided a uniform to wear?
Generally, the students are not required to wear uniforms. All students will receive a polo-style shirt and a lab jacket for the summer. In addition, students will be provided with protective garments, personal monitoring devices and/or other safeguards (including testing if necessary) as normally provided Clinic employees present in their assigned areas. No student may wear scrubs unless authorized.
Can we plan a family vacation?
We understand the significance of quality family time. However, this is an intense nine (9) week summer program. The student needs to be able to commit to the program without interruption.
Are students permitted to have their cell phones on campus?
The use of cellular phones can interfere with and disrupt the functioning of medical equipment. Cellular phones must be turned off and stored in the participant's purse or backpack while on any Cleveland Clinic property. Cellular phones may only be used outside or in the cafeteria.
What if I need to reach my child regarding a family emergency?
Each mentor will provide their student with available numbers for use by parents/guardians should such emergencies occur.
Does this program count for school credit?
The majority of participating public and private schools have considered and granted "Independent Study" and/or at least .5 credits reflected on the student's official transcript upon the student's documented successful completion of the program.
As part of the Post Secondary Options Enrollment Program, Cleveland Clinic and several local colleges/universities have partnered to provide 3 undergraduate credit hours to interested students with documentation of successful completion of the program.
Does the application process require any time away from school?
We will make every effort to schedule events around school hours when ever possible. However, prior to the start of the summer program, the student must complete the interview process and their physical according to our schedule.
Applicants will be scheduled for interviews based on interviewers' availability.
Students selected for the program are required to undergo a pre-employment physical. These medical exams will be scheduled according to appointment availability.
If I am a primary mentor, can my student work with others on my team?
While you will serve as your student's primary mentor, you are free to allow them to function as a team member and work with anyone on your staff.
As a primary mentor, should I designate a co-mentor?
The identification of a co-mentor is required to share in the responsibility of supervising the student.
What does the student research project need to focus on?
Each student is required to complete a research project, poster board and PowerPoint presentation as part of the program. Please discuss possible research project topics with the student during the first few days of the program. It can be based on current IRB approved research project in your lab/department or a new research project already approved by the IRB.
The student will be asked to identify the selected project by the end of the first week of the program, Friday, June 10, 2011. Final poster boards and PowerPoint presentations need to be turned in by the end of the seventh week of the program, Friday, July 22, 2011.
Why is the research project poster board due week seven (7) of the program?
All poster boards are printed and mounted by Cleveland Clinic Center for Art & Photography. This allows only two (2) weeks to process greater than 100 poster boards for the graduation event.
Is there a template for the poster board?
There is a template for the poster board to facilitate the processing of the large number of posters to be printed and mounted in a short period of time. You may view the template by clicking here.
Do I have to follow the template?
Yes. This template facilitates the production of greater than 100 posters in a two (2) week period of time.
Is there a template for the PowerPoint presentation?
There is no set template for the PowerPoint presentation. We recommend the following guidelines for constructing a successful PowerPoint presentation.
Are there student poster boards and presentations my student and I can view?
Yes. Please click here to view sample poster boards, presentations, and associated artwork from the 2010 summer program.
For an up close and personal view of five students from the summer of 2010, visit mRi™: myRESEARCH illuminated at http://www.clevelandclinic.org/mRi, a program that features five students and their research projects from the summer of 2010. The concept and program was developed and carried out by the OCEI’s Creative Learning interns for the summer of 2010.
Where will students be required to present their research projects?
Students are required to present to their mentors and mentor's staff and/or team members and at the graduation event. Once they return to school, they are expected to present to various classes, community groups, school boards, senior leadership groups at the Clinic facility they were assigned to, and to other identified groups upon request.
Can I include my student as an author on publications resulting from their research project?
Yes. We encourage you to include them as one of the authors. Students are required to complete the IRB required CITI training. Please notify IRB that you wish to officially add their name to your approved project. Click here to go to the IRB home page.
Can my student use their research for a science fair project?
We encourage all of the students to use their summer research project as a science fair entry, both at their school and in local and regional science fairs, such as Science Olympiad. Here is a link with information on how to transform their summer project into a winning science fair entry.
What am I responsible for as a mentor in addition to the day-to-day activities and work assignments of my student?
Mentors are responsible for attending the kickoff event to meet their student and the student's parents/guardians, introducing your student to your staff and orienting them to your work area, clearly defining the role the student will play on your team and your expectations of the student during the nine (9) week period and attending the graduation event.
It is important to make sure your staff understands that the student feels a part of the team. Your staff should be encouraged to take the time to explain their work and research to the student and how it fits in to the mission of Cleveland Clinic.
Will my student be here every day, even if I am away from the Clinic?
This is an intense nine (9) week research based program. Your student is required to be here every day of the nine (9)-week internship. There is no allowance for any time off for vacations, summer school programs, music or sports camp, or adjustment of hours to accommodate a second job. If you are going to be away from the Clinic, please assign your co-mentor and other co-workers the responsibility of working with the student in your absence.
As a mentor, should the student's hours be the same as mine?
Students are expected to be in attendance for the full nine (9) weeks of the program, 5 days each week (Monday - Friday), 8 work hours each day, with 1 hour for lunch. Students start times are to be the same as regular business hours for your lab/department. Students should use their badge to swipe in and out using our KRONOS system.
Students are not to be in the lab/department unsupervised and should not be scheduled to arrive before anyone else is present in the lab/department nor stay longer and depart after everyone else has left for the day.
Please make sure the student is acquainted with where to swipe in and out in your area.
Will the student have appropriate access to our work area?
The Clinic ID badge issued to your student will have general access encoded in the magnetic strip on the back. Any access to special areas in your lab or department will need to be requested through Security & ID badge Control by you or your administrator.
Does my student need their own phone extension, computer and/or Clinic e-mail account?
Your student does not need their own phone extension. However, because of the research and data collection and manipulation the student will be responsible for, access to a computer is essential to the completion of their work.
The Office of Civic Education Initiatives will arrange for a Clinic e-mail address for your student.
What Cleveland Clinic policies have the students been instructed on?
Students have been instructed on and are expected to adhere to the same policies as any other Cleveland Clinic employee, including:
Is attendance at the scheduled workshops mandatory?
Yes, student attendance at workshops is mandatory. The students and mentors will receive a schedule of all workshops, locations and transportation directions as appropriate.
Will I receive any information on my student to plan for their arrival?
You will be provided with an information folder on your student that will include copies of their application, student contact information, medical & emergency contact information, recent transcript, academic and career goals.
Will my student contact me before the program starts?
Each student will be given their assigned mentor's name and contact information and asked to contact their mentor prior to the kick-off event.
Should I contact my student before the program starts?
You may also contact your student to talk or to set up a meeting prior to the kick-off event.
What can my student do during "down time"?
There are several activities your student can do during down time. Those activities include but are not limited to the following:
What can my student do during the last two (2) weeks of the program once their project is completed and turned in?
Students are required to continue working. They can:
In addition, your student should focus on perfecting their presentation and public speaking skills. Rehearsing their presentation is critical. During the last two (2) weeks student should present to you and your staff and/or team members. Students will also be presenting their research project at the graduation event. Once they return to school, they are expected to present to various classes, community groups, school boards, senior leadership groups at the Clinic facility they were assigned to, and to other identified groups upon request.
Can a student continue working with their mentor during the academic year?
Students may apply for the Research Fellow academic year program. There are a limited number of slots that can be filled for each academic year. This is a program that starts in October and ends in May. It allows selected students the opportunity to continue the research activities and working relationship with their mentor established during the summer to continue. Students are not responsible for defining an individual research project, a poster board nor a PowerPoint presentation during the academic year. The pay rate is $7.75/hour.
Criteria for selection to and continuation in the Research Fellow program include:
Can a student return to continue working with their mentor the following summer?
Students may apply for the summer internship program. They must meet all of the entry criteria and complete and submit all required applications and support documentation. They may also apply to our Peer Mentor Program. This is an advanced level of the internship program that starts in June and ends in August. It allows selected students the opportunity to continue the research activities and working relationship with their mentor that may have continued during the academic year to continue. Students will serve as a direct Peer Mentor to one or more of the new students for the summer and as a role model for all of the students participating during the summer.
Criteria for selection to and continuation in the Peer Mentor program include:
You offer more than one internship program during the summer. Can I apply to more than one?
No. A student may only apply to one internship program for the summer at a time.